The Nature Conservancy Administrative Assistant in United States

OFFICE LOCATION

New Haven, CT CT201

WORK WITH US

The Nature Conservancy is the leading conservation organization working to make a positive impact for people and nature around the world in 69 countries, all 50 United States, major US cities and in your neighborhood. Founded in 1951, the mission of The Nature Conservancy is to conserve the lands and waters on which all life depends. One of our core values is our commitment to diversity. Therefore, we are committed to a globally diverse and culturally competent workforce. Visit www.nature.org/aboutus to learn more.

The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.

DEPARTMENT OR PROGRAM SPECIFIC

Come join the world’s leading conservation organization: The Nature Conservancy, an organization many of whose innovations were pioneered right here in Connecticut! Now, our Connecticut Chapter is embarking on an exciting 5-year fundraising campaign to expand the scope of our work across the state (and globally). You can be a part of our mission to conserve the lands and waters on which all life depends, plus contribute to our exciting growth right here in the Nutmeg state.

The Nature Conservancy is the leading conservation organization working to make a positive impact around the world in more than 69 countries, all 50 United States, and your backyard. Founded in 1951, the mission of The Nature Conservancy is to conserve the lands and waters on which all life depends. One of our core values is our commitment to diversity. Therefore, we are committed to a globally diverse and culturally competent workforce. Visitwww.nature.org to learn more.

POSITION SUMMARY

The Administrative Assistant will work as part of a team within a business unit coordinating tasks related to one or more functional activities, such as the State Director’s office, operations support, procurement, meetings management, special events, training, volunteer programs, etc.

ESSENTIAL FUNCTIONS

The Administrative Assistant will work towards meeting the strategic priorities of the program by implementing tactics for approved plans, and completing day-to-day tasks and activities. They will be responsible for reception coverage, planning and execution of logistics for special events and/or meetings, purchasing, central filing, mailroom operations, facility management, and/or telecommunications. They may assist with the recruitment, training, and recognition of program volunteers, and may direct the activities of volunteers. In addition, the Specialist I may perform State Director’s office, Philanthropy, Human Resources, and Finance administrative tasks, including processing forms, preparing reports and forecasts, and monitoring and preparing budgets. They will respond to inquiries about program activities, create program materials, and draft correspondence. They will be well versed in the systems and resources utilized by the team in order to execute assigned tasks. They will maintain, track and research data, produce and review reports, and perform program analysis. The Specialist I will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will provide support and targeted training related to the functional area of the team. They will implement processes and practices in order to improve effectiveness. They will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations. They will communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow.

RESPONSIBILITIES AND SCOPE

  • Work within scope of program’s strategic goals;
  • Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor;
  • Serve as the Connect, intranet, profile database administrator
  • Coordinate projects with several variables, working within a defined timeline and budget;
  • Demonstrate sensitivity in handling confidential information;
  • Perform non-routine analysis, research and follow-through;
  • Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;
  • Financial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget preparation;
  • May act as a resource to others to solve problems and act in supervisor’s stead when instructed;
  • May supervise administrative and/or volunteer staff, including training and professional development;
  • Provide input through project teams for the improvement of existing programs;
  • Serve as point of contact for vendor relations
  • Assist Human Resources with administrative tasks, including interview scheduling, onboarding preparation and new hire paperwork
  • Manage the Connecticut general inquires email address
  • Donor database interactions
  • Events logistics and follow-up (Invitations, Save the Dates, RSVPs, BB CRM interactions)
  • Files management (hardcopy and electronic)
  • Mail merges
  • Travel and work flexible hours as needed;
  • Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain;
  • Work is diversified and may not always fall under established practices and guidelines.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree and 2 yearsrelatedexperience or equivalent combination;
  • Experience coordinating administrative processes;
  • Experience generating reports and interpreting data;
  • Experience in business writing, editing, and proofreading;
  • Experience organizing time and managing diverse activities to meet deadlines; and
  • Experience working across teams and communicating with a wide range of people.

PREFERRED QUALIFICATIONS:

  • Multi-lingual skills and multi-cultural or cross cultural experiences are appreciated;
  • Ability to analyze information for the purpose of coordinating and planning activities, and solving problems;
  • Ability to use existing technology to achieve desired results;
  • Excellent customer service skills and focus;
  • Experience interpreting guidelines to achieve desired results;
  • Knowledge of current trends in specific field; and/or
  • Strong organization skills, accuracy, and attention to detail.

BENEFITS-SHORT TERM POSITIONS

The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.

HOW TO APPLY

To apply to position number 45360, submit resume (required) and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on 5/12/17.

Click “submit” to apply for the position or “save for later” to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.

If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of all genders of diverse backgrounds, beliefs and cultures. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military or veteran status or other status protected by law.

The successful applicant must meet the requirements of *The Nature Conservancy’s background screening process.*

Job Title: Administrative Assistant

Location: Connecticut

Job ID: 45360

Regular/Temporary: Temporary

Full/Part Time: Full-Time