The Nature Conservancy Nachusa Office Administrator in Illinois

OFFICE LOCATION

Franklin Grove, IL

IL404

WORK WITH US

The Nature Conservancy is the leading conservation organization working to make a positive impact for people and nature around the world in 69 countries, all 50 United States, major US cities and in your neighborhood. Founded in 1951, the mission of The Nature Conservancy is to conserve the lands and waters on which all life depends. One of our core values is our commitment to diversity. Therefore, we are committed to a globally diverse and culturally competent workforce. Visit www.nature.org/aboutus to learn more.

The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.

POSITION SUMMARY

The Nachusa Office Administrator provides crucial administrative support to the Nachusa Grassland’s Program.

ESSENTIAL FUNCTIONS

The Nachusa Office Administrator performs various administrative tasks, including some or all of the following: monitoring email and voicemail, sorting and distributing mail, scheduling and coordinating logistics of meetings, preserve tours, and volunteer staffing. S/he will respond to requests for preserve tours, provide directions, and when able, answer questions from incoming callers and visitors. S/he will be responsible for maintaining office equipment, purchasing, and working with vendors. S/he may be responsible for calendars and filing, as well as back-up administrative assistance to program teams. S/he may assist with the preparation of correspondence, farm leases, reports and information packets. S/he will use available systems and resources to input scientific data. S/he will provide other staff with information they need to make decisions and solve problems. The Office Administrator will have frequent interaction with staff throughout the program and in other Conservancy offices, and with vendors.

RESPONSIBILITIES AND SCOPE

  • Does not supervise any staff, but may help plan and direct the work of volunteers or interns.

  • Assist with production of the Prairie Smoke Annual Report

  • Track deadlines for grants, stewardship and other components of the program.

  • Coordinate updating of the Illinois Prescribed Fire Council website.

  • Financial responsibility may include processing invoices or travel expenses.

  • May purchase equipment and supplies as provided for in budget and in consultation with supervisor.

  • Help keep the headquarters clean and orderly.

  • Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

MINIMUM QUALIFICATIONS

  • High school diploma plus one year of experience or equivalent combination;

  • Experience providing administrative support including one or more of the following: phones/customer service, mail distribution, equipment maintenance, or coordinating travel arrangements;

  • Experience working and communicating with a wide range of people; and

  • Experience writing, editing, and proofreading written materials.

PREFERRED QUALIFICATIONS:

  • Familiarity with the conservation objectives and operation of the Nachusa Grasslands Program.

  • Experience managing diverse activities to meet deadlines.

  • Good “customer service” skills and focus.

  • Strong organizational skills and attention to detail.

ADDITIONAL JOB INFORMATION

This position is for only two half days of work per week, for a total of 7 hours. There may be some flexiblity in terms of determining which days of the week the work occurs.

SALARY INFORMATION

Job Family: Operations

Salary: $18.00 - 20.00 an hour, depending on experience

HOW TO APPLY

To apply to position number 45171, submit resume (required) and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on February 24, 2017.

Click “submit” to apply for the position or “save for later” to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.

If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer

Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of men and women of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of *The Nature Conservancy’s background screening process.*

Job Title: Nachusa Office Administrator

Location: Illinois

Job ID: 45171

Regular/Temporary: Regular

Full/Part Time: Part-Time