The Nature Conservancy Program Coordinator, Kauai Program in Hawaii

OFFICE LOCATION

Lihue, Kauai, HI, USA HI404

WORK WITH US

The Nature Conservancy is the leading conservation organization working to make a positive impact for people and nature around the world in 69 countries, all 50 United States, major US cities and in your neighborhood. Founded in 1951, the mission of The Nature Conservancy is to conserve the lands and waters on which all life depends. One of our core values is our commitment to diversity. Therefore, we are committed to a globally diverse and culturally competent workforce. Visit www.nature.org/aboutus to learn more.

The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.

POSITION SUMMARY

The Program Coordinator will work as part of the Kaua‘i Forest Program coordinating tasks related to one or more functional activities, such as operations support, procurement,meetings management, special events, training, volunteer programs, etc.

ESSENTIAL FUNCTIONS

The Program Coordinator will work towards meeting the strategic priorities of the program by implementing tactics for approved plans, and completing day-to-day tasks and activities. They may be responsible for planning and execution of logistics for special events and/or meetings, purchasing, central filing, mailroom operations, facility management, telecommunications, and/or reception. They may assist with the recruitment, training, and recognition of program volunteers, and may direct the activities of volunteers. In addition, the Coordinator may perform Information Systems, Human Resources, and Finance administrative tasks, including processing forms, preparing reports and forecasts, and monitoring and preparing budgets. They will respond to inquiries about program activities, create program materials, and draft correspondence. They will be well versed in the systems and resources utilized by the team in order to execute assigned tasks. They will maintain, track and research data, produce and review reports, and perform program analysis. The Coordinator will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will provide support and targeted training related to the functional area of the team. They will implement processes and practices in order to improve effectiveness. The Coordinator will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations. They will communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow.

This includes but is not limited to:

  • Provides administrative, clerical, research or project management support for team as requested.
  • Provides oversight of the office reception area, office systems, facility maintenance, purchasing and maintenance of office equipment, office security, insurance and acting as main contact for building related issues.
  • Coordinates human resource, finance, and information systems issues/activities to ensure compliance with Conservancy policies and practices.
  • Plans and executes logistics for field trips or special events as requested.
  • Monitors and coordinates the preparation of plans and budgets, schedules, purchase requests, forecasts, and reports, and ensures financial reporting and accounting is conducted in an accurate and timely manner.
  • Responds to information requests from staff, partners, and the general public.
  • Assists with travel arrangements and scheduling.
  • Organizes and maintains equipment and supply inventory.
  • Maintain and manages relations with vendors.
  • Help coordinate office and field communications.
  • Develops and manages TNC’s Hawai’i Island Volunteer Program. Includes planning, recruiting, assistance in training, work tracking and reporting.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree and 2 yearsrelatedexperience or equivalent combination;
  • Experience coordinating administrative processes;
  • Experience generating reports and interpreting data;
  • Experience in business writing, editing, and proofreading;
  • Experience with various communities and partners on Kaua‘I or in Hawaiʻi and knowledge of how to navigate and work with sensitivity to cultural norms for successful results.
  • Experience organizing time and managing diverse activities to meet deadlines.
  • Experience working across teams and communicating with a wide range of people.

PREFERRED QUALIFICATIONS

  • Multi-cultural or cross cultural experiences are appreciated;
  • Ability to analyze information for the purpose of coordinating and planning activities, and solving problems;
  • Ability to use existing technology to achieve desired results;
  • Excellent customer service skills and focus;
  • Experience interpreting guidelines to achieve desired results;
  • Knowledge of grant writing and/or reporting appreciated; and/or
  • Strong organization skills, accuracy, and attention to detail.

AUTO SAFETY POLICY

This position requires a valid driver's license and compliance with the Conservancy's Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." Please see further details in the Auto Safety Program document available at www.nature.org/careers.

Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

HOW TO APPLY

To apply to position number 45441, submit resume and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on June 2, 2017 (5:00pm HST).

Click “submit” to apply for the position or “save for later” to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.

If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer

Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of men and women of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of *The Nature Conservancy’s background screening process.*

Job Title: Program Coordinator, Kauai Program

Location: Hawaii

Job ID: 45441

Regular/Temporary: Regular

Full/Part Time: Full-Time